Administrator | Aldershot (6 Months FTC)

Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Location: Aldershot, GU11 2AA (100% office based, no hybrid working)
Contract: Full Time, Fixed Term Contract (6 months)
Working Hours: 40 Hours Per week, Monday to Friday (8:00AM to 5:00PM)
Salary: £25,000 - £26,250

Are you a highly organized, motivated administrator ready to make an impact in a dynamic and fast-growing organisation? Here at VIVO, we are recruiting for an Administrator to manage our billable works backlog from start to the finish on our Accommodation contract on a 6 month fixed term contract.


About the Role

In this fixed-term contract role, you will be part of a small team of two people responsible for maintaining and updating spreadsheets and Maximo systems related to billable works. Your duties include maintaining the tracker of BW orders, liaising with service partners, managing workflows in Maximo from issuing to closing, and managing BW backlog processes from start to finish. Full training will be provided so you can quickly pick up the routine tasks that make up your day. This role will be fast paced and include working to deadlines.

You will be comfortable working Monday to Friday from 8:00 AM to 5:00 PM, supporting a team that shares tasks via a shared inbox. You may also be asked to support other admin teams, providing you with valuable exposure across the wider Regional Service Centre.

What you’ll need

This is a entry-level administration role suitable for motivated individuals who thrive in an organized and fast-paced environment. While no formal qualifications are necessary, we are looking for candidates with excellent attention to detail and the ability to work efficiently to tight deadlines. Experience in housing, property or billable works is advantageous, as is previous use of MAXIMO or other CAFM systems. It is essential you have experience using Microsoft packages, especially Microsoft Excel.

As the site is not accessible by public transport, you will need a full UK drivers license to be eligible for this role, and there is on-site parking provided.

You will also need to pass BPSS Clearance to be eligible for this role.

Ready to Make a Difference?

If you are looking for a role where your contributions matter, your career can grow, and your skills will be valued every day, apply now to join VIVO and help us shape the future of Defence accommodation services. Apply today and become a crucial part of a team that is transforming UK Defence facilities.

We offer;

• Up to 6% contributory pension scheme
• 25 Days annual leave plus bank holidays
• Volunteer leave
• One paid professional subscription
• Life Assurance Policy

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.