Administrator | Aldershot (9 Month Fixed Term Contract)

Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Location: Hybrid, with attendance at our Aldershot office
Hours: 40 hours per week, Monday to Friday, with flexible core hours
Salary: £25,000–£28,000
Clearance: BPSS required

If you’re an organised, detail-driven administrator who enjoys working with data, systems and supportive teams, this role offers an exciting opportunity to join the Southeast Billable Works team at VIVO as an Administrator.

About the Role

You’ll be part of a small but busy administrative group, working closely with one other administrator in the Southeast and liaising regularly with the Southwest admin team of two. At full capacity, you’ll form a collaborative and friendly four-person admin hub supporting the delivery of high-value project works.

This role sits at the heart of our Billable Works function. You will play an important role in keeping our projects running smoothly by managing compliance documentation, maintaining key trackers, updating the DIO system and ensuring that all records are accurate and complete.

Much of your day will involve sitting with data, processing information, entering updates into Excel, Maximo and internal trackers, and uploading documentation to the DIO portal. The work is Excel heavy, and accuracy is critical.

You will be a valued and trusted member of the Billables team, supporting project managers and contributing to the successful delivery of a wide range of works across the region.

What you’ll need

To thrive here, you’ll need strong attention to detail, confidence working independently and a willingness to learn new systems and processes. Experience with administrative processes and IT tools such as Excel and Word is essential, and familiarity with Maximo would be advantageous.

As this site is not accessible by public transport – a car and driving licence are essential along with being able to pass BPSS Clearance.

If you are someone who enjoys structured work, data accuracy and being part of a supportive team environment, this role offers a chance to make a real impact while developing your skills within a growing and dynamic contract.

Apply today and help us deliver high-quality results across the VIVO Billable Works programme.

We offer;

• 6% employee matched pension contribution
• 25 days annual leave plus bank holidays
• Life assurance policy

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.