Administrator | Duke of Gloucester Barracks

Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Contract: Full Time, Permanent
Location: Duke of Gloucester Barracks, GL7 5RD
Working Hours: 37.5 hours per week, Monday to Friday

Be the Organised Force Behind Operational Excellence

Are you a proactive, detail-driven professional who thrives on keeping things running smoothly? Do you take pride in being the reliable, calm presence that makes everything happen behind the scenes?

We’re looking for an enthusiastic Administrator to join our team at Duke of Gloucester Barracks. This is more than just an administrative role — it’s an opportunity to play a pivotal part in supporting service delivery, driving efficiency, and helping us meet our commitments with professionalism and precision.

If you’re highly organised, confident communicating with a wide range of stakeholders, and motivated by making a tangible impact every day, we want to hear from you.

The Role

As Administrator, you will provide comprehensive administrative support, ensuring that daily activities are coordinated seamlessly and professionally. You will be raising job packs, issuing job packs, booking contractors, arranging escorts, raising purchase orders among other administrative activities. This includes scanning and printing materials as required and responding promptly and courteously to digital and telephone queries.

You will prepare reports as directed by management and produce accurate meeting minutes, agendas, and action logs to ensure clear communication and accountability. A key part of the role involves managing electronic and hard-copy filing systems in line with Quality Management Systems, maintaining high standards of organisation and compliance.

In addition, you will provide administrative support to other departments when required and play an active role in promoting a culture of excellent customer service aligned with company objectives and values. You will also plan, organise, and coordinate internal and external meetings, events, and accommodation arrangements as requested.

What We’re Looking For

We are seeking a candidate with previous admin experience, preferably with a background in facilities management.

You will have a good working knowledge of Microsoft Office applications and hold a full UK driving licence as this site is not accessible by public transport.

You must be able to pass SC Clearance to be eligible for this role.

Strong organisational skills, attention to detail, and the ability to manage multiple priorities are essential. You should be confident communicating with stakeholders at all levels, professional in your approach, and proactive in identifying solutions. A positive attitude and a commitment to supporting team success are key.

Why Join Us?

This is an opportunity to be part of a collaborative and supportive Operations team where your contribution will be visible and valued. You will gain exposure across multiple departments and stakeholders while continuing to develop your administrative expertise within a professional environment.

If you are ready to bring energy, efficiency, and excellence to a vital support role, we encourage you to apply. Your next opportunity starts here.

We offer;

• Up to 6% contributory pension scheme
• 25 Days annual leave plus bank holidays
• Volunteer leave
• One paid professional subscription
• Life Assurance Policy

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.