Project Coordinator | RAF Croughton

Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Contract: Full Time, Permanent
Location: RAF Croughton
Working Hours: 40 hours per week, Monday to Friday (8:00AM to 4:30PM)
Salary: £30,000 – £35,000 dependent on experience

This is a fully office-based position at RAF Croughton, supporting the delivery of smaller-scale, fast-tracked works across the Defence estate. Acting as a junior member of the project team, you will provide essential coordination and administrative support to Project Managers, contributing to the efficient delivery of construction and maintenance activities. You will play a hands-on role in pricing, organisation, and contractor coordination, ensuring projects progress smoothly from initiation through to completion.

About the Role

You will prepare and submit cost estimates for fast-tracked works, using project information such as scopes, drawings, and site data to develop accurate pricing. Working alongside internal teams and external suppliers, you will gather and validate information required to support submissions while ensuring all outputs meet required standards and processes.

In this role, you will act as a key support function to two Project Managers, assisting with the day-to-day running of projects. This includes maintaining organised records, managing documentation, and supporting general administrative requirements to keep delivery on track.

You will liaise with contractors and suppliers, helping to coordinate activities and ensure timelines are met for fast-track works. There will also be an element of overseeing contractor activity at a basic level, ensuring alignment with project expectations and requirements. Your work will be focused within the Croughton team, collaborating directly with Project Managers based on site.

You will contribute to the coordination of fast-paced projects, ensuring that information flows effectively between stakeholders. This includes supporting meetings, tracking actions, and assisting with updates related to project changes or requirements.

What you’ll need

You will be highly organised and comfortable working in a structured, office-based environment. With strong attention to detail and good communication skills, you will be confident supporting multiple stakeholders and managing competing priorities. This role would suit someone looking to build experience as a junior project professional, particularly within a construction or maintenance setting, though experience in these areas is not essential.

You must be able to pass SC Clearance to be eligible for this role.

Why Join Us

This role offers an excellent opportunity to develop your career within project delivery, gaining practical experience in pricing, coordination, and contractor management. You will work closely with experienced Project Managers, building the foundations for future progression while contributing to the successful delivery of important works within the Defence estate.

If you are looking to take the next step into project coordination and develop your skills in a supportive and structured environment, we encourage you to apply.

We offer;

• 6% employee matched pension contribution
• 25 days annual leave plus bank holidays

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.