Administrator - RNAS Yeovilton

Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Location: RNAS Yeovilton

Permanent, Full time

Salary: Up to £24,000

Are you someone who thrives in a busy, supportive environment, enjoys being at the heart of operations, and takes pride in keeping everything running like clockwork? If so, we have a fantastic opportunity for you to become an integral part of the team as an Administrator with VIVO – where no two days are ever the same, and your role makes a real difference to national defence operations.

The Role

In this role, you'll be the organisational heartbeat of our site, ensuring that meetings run smoothly, visitors are welcomed efficiently, and day-to-day operations remain seamless. From booking appointments and managing room schedules to scanning essential documents and fielding both digital and telephone enquiries, you’ll be the go-to person that keeps everything ticking over.

Your work will touch every corner of the business. Whether you're preparing minutes and agendas for meetings, managing filing systems to uphold our quality standards, or ordering essential supplies like PPE and stationery, your contribution will be visible and valued. You’ll also support other departments when needed, coordinate events and accommodation bookings, and help champion a culture rooted in excellent customer service and aligned to our values.

What You'll Bring

To succeed here, you’ll need to be super organised, calm under pressure, and ready to handle tasks with a can-do attitude. You’ll have strong IT skills, particularly with Microsoft Office, and ideally some experience using CAFM systems. Whether you're planning meetings, juggling priorities or solving last-minute issues, you’ll bring a positive, proactive energy to the role and a willingness to support your team in achieving shared goals.

This role isn’t just administrative — it’s central to the success of the wider team. Your ability to stay one step ahead, anticipate needs, and ensure nothing slips through the cracks will be instrumental in delivering outstanding service. If you’ve got excellent communication skills, a natural flair for multi-tasking, and a full driving licence, we want to hear from you.

This is your chance to be part of a company that supports the UK's defence infrastructure, where your work has purpose and your professional growth is encouraged. Join us at VIVO and bring structure, support and excellence to a role that truly matters. Apply today!

What We Offer

• 25 days annual leave
• 6% employee matched pension contribution
• Life assurance 1x annual salary
• Great career progression, training and development opportunities

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.