Admin

Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Location: Lyneham
Contract Type: 12 Month FTC
Salary: Up to £25,000

The Role

As Administrator, you’ll be the go-to person for a variety of operational and administrative needs. From answering queries and maintaining reports, to supporting formal meetings and ensuring processes are completed accurately, you’ll keep the wheels turning behind the scenes.

This is a fast-paced, varied role where no two days are the same. You’ll be at the heart of a supportive, motivated team, where your organisational skills, attention to detail, and ability to communicate clearly will have a real impact.

Your key responsibilities will include:

• Answering incoming queries from subcontractors, direct labour teams, and clients
• Preparing and maintaining reports, filing systems, and performance data
• Booking and supporting formal meetings, taking minutes, and producing action logs
• Supporting the completion of all operational processes and initiatives
• Providing accurate data to help resolve customer requirements efficiently
• Managing day-to-day office administration, including ordering uniforms, supplies, and chasing parts for work orders
• Compiling and analysing statistical data, spotting trends, and supporting improvement actions
• Contributing to a positive, fair, and supportive team culture

What We’re Looking For:

• Previous experience in a busy, multi-functional administrative role
• Strong organisational skills and attention to detail
• Excellent communication skills with the ability to liaise at all levels
• Proficiency in Microsoft 365 (including Word, Excel, Outlook, and Teams)
• A proactive, adaptable, and solution-focused approach

What We Offer

• 6% employee-matched pension
• 25 days annual leave
• Single private medical cover
• Life assurance (2x annual salary)
• Access to industry-recognised qualifications
• Ongoing career development

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.