PPM Administrator | Larkhill

Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Contract: Full-time, Permanent
Location: Larkhill, 100% office based
Working Hours: 40 Hours per week, Monday to Friday (8:00AM-4:30PM)

Are you an organised, detail-driven professional who thrives on keeping things running smoothly? Do you enjoy being the go-to person that keeps a team on track and a contract running like clockwork? If so, this could be the perfect role for you.

At VIVO Defence Services, we are proud to support the UK Armed Forces and their families by delivering essential accommodation services. We’re looking for a proactive and enthusiastic PPM Administrator to join our Operations team and play a key role in ensuring our family housing contracts are delivered to the highest standards.

What You’ll Be Doing

As our PPM Administrator, you’ll be the heartbeat of our operations. This role is central to managing compliance records and supporting the planned preventative maintenance (PPM) process. You’ll be responsible for data input in Excel, inbox management, checking PPM certification, and managing your own set of suppliers within the PPM industry. You’ll also support assurance inspections, primarily compliance-based, and take ownership of supplier administration.

The role is Excel-heavy and will also involve regular use of other Microsoft Office packages. Unlike some admin positions, this role is not customer-facing, so you can stay focused on operational delivery and compliance.

You will be working within a team of four administrators, led by a team leader, and located alongside another small team in the office. While collaborative, the role often requires you to work independently and manage your own workload.

What We’re Looking For

We are looking for candidates with previous administrative experience, ideally within a PPM or facilities management environment. Experience with compliance processes is also a distinct advantage.

Essential skills include strong IT proficiency, particularly in Excel and other Microsoft Office packages, along with excellent organisational ability and attention to detail. The role requires someone who can manage competing priorities, meet tight deadlines, and work independently with confidence.

You do not need specific qualifications for this role; relevant experience will be equally considered. However, it would be advantageous if you hold an NVQ Level 2 in Administration or similar. Familiarity with Maximo would also be beneficial.

Ready to Apply?

If you’re looking for a role where your organisational skills and eye for detail can make a real difference, we’d love to hear from you. Apply now and take the next step in your career as a PPM Administrator with VIVO Defence Services.

We offer;

• 6% employee matched pension contribution
• 25 days annual leave plus bank holidays
• Life assurance policy

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.