Safety Administrator | DSTL

Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Contract: Full Time, Permanent
Location: DSTL Porton Down (fully on-site)
Working Hours: 37.5 hours per week, Monday to Friday, 7:30am–4:00pm

At VIVO Defence Services, we don’t just manage facilities — we keep some of the UK’s most critical sites running safely, securely, and efficiently. We are now looking for a proactive and highly organised Safety Administrator to support our Permit Control function at Porton Down.

This is a front-facing, people-focused role where you will be the first point of contact for contractors, visitors, and colleagues. Based at the Permit Control desk with receptionist responsibilities, you will play an important role in ensuring site safety and operational efficiency while supporting a busy Health & Safety team.

What you’ll be doing

As Safety Administrator, you will welcome contractors and visitors on site, manage the sign-in/sign-out process, and issue work control forms and permits to ensure approvals are in place before work begins. You will provide essential administrative support to the Safety Team, including preparing reports, minutes, action logs, and agendas, maintaining filing systems, and managing compliance documentation.

You will liaise with contractors, schedule appointments, and support colleagues across the business with scanning, printing, and other administrative tasks. Strong organisational and communication skills are vital, as you will be coordinating with both internal teams and external partners in a fast-paced environment where accuracy and professionalism are essential.

You will be part of a close-knit team made up of four Health & Safety Advisors, one Technical Lead, and two fellow Safety Administrators, with regular team meetings every Friday. You’ll have day-to-day support from your supervisor, who is based nearby.

What we’re looking for

This is not an entry-level role for a school leaver. We are seeking candidates with proven administrative experience and a strong background in customer service, facilities coordination, or a receptionist-style position. You should be confident in taking minutes, managing multiple tasks, and working to deadlines.

Strong IT skills, particularly with Microsoft Office, are essential, along with excellent communication skills and the ability to prioritise effectively. A full UK driving licence is required.

Due to the nature of the site, you must be a British National and able to obtain SC Clearance.

Ready to take the next step?

If you are organised, dependable, and passionate about providing exceptional support in a safety-focused environment, we’d love to hear from you. Apply now and help us deliver excellence at the heart of the Dstl Estate.

We offer;

• Up to 6% contributory pension scheme
• 25 Days annual leave plus bank holidays
• Volunteer leave
• One paid professional subscription
• Life Assurance Policy

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.