Assistant Finance Business Partner

Who we are

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Location: Home based, to cover sites in the South East. Candidates must be located in Surrey to be considered for this role.

Salary: Competitive + Company Car/Car Allowance

Full time, Permanent

The Assistant Finance Business Partner plays a vital role in supporting the Finance Business Partner in delivering accurate, insightful, and timely financial information that underpins decision-making across VIVO’s Defence Accommodation contracts. As part of a fast-growing joint venture operating within a complex and regulated environment, this role requires strong technical accounting capability, excellent analytical skills, and the confidence to work closely with operational and commercial teams to ensure financial integrity and support business performance.

The role is responsible for supporting the full cycle of monthly management accounting activities, including journal preparation, transaction review, and ensuring that financial records are complete, precise, and appropriately provisioned. The Assistant Finance Business Partner contributes directly to the production of monthly management accounts, supporting schedules, analysis, and commentary, ensuring that key stakeholders have reliable information that enables informed and timely decisions. Success in this role is measured by the accuracy of financial data, the quality and insight of analysis, and the smooth, efficient delivery of recurring reporting cycles.

A critical part of the role involves supporting the budgeting and forecasting processes. Working with budget holders, operational leads, and senior stakeholders, the Assistant Finance Business Partner helps create realistic, data-driven budgets and rolling forecasts, drawing on a growing understanding of operational activity, cost drivers, revenue recognition principles, and business risks. This requires a strong understanding of IFRS, commercial awareness, and the ability to translate operational insights into accurate financial forecasts.

The role also supports the development and reporting of KPIs and management information, ensuring that the underlying data captured within systems is accurate, complete, and fit for purpose. This includes assisting in the review of financial and operational risks and opportunities, working proactively with the Business Partner and operational teams to develop mitigation plans, track actions, and maintain visibility of emerging issues.

A key skill requirement is the ability to build strong, productive working relationships across the business. The Assistant Finance Business Partner works closely with commercial teams, billable works teams, auditors, and shareholders, developing a detailed understanding of how revenues are earned, how costs are incurred, and how operational activity translates into financial outcomes. This collaborative approach is essential in ensuring accurate work-in-progress accounting, strong billing discipline, robust cash collection, and alignment between operational performance and financial reporting.

The role also provides ad-hoc financial analysis to support strategic planning, business evaluation, and the development of business cases. As VIVO continues to grow, the Assistant Finance Business Partner will play an active role in various business projects, offering analytical support, preparing financial models, and ensuring that financial implications are clearly understood by senior decision-makers.

This position requires strict adherence to financial policies and processes, ensuring consistent compliance across all teams and supporting a strong internal control environment. The Assistant Finance Business Partner is also expected to take ownership of their personal development, remaining up-to-date with accounting standards, systems knowledge, and best practice while progressing towards a recognised professional accountancy qualification.

What You'll Bring

Candidates should be part-qualified or studying towards ACA, ACCA, CIMA or equivalent, with strong technical understanding of accounting principles, month-end processes, journal preparation, and financial reporting. They must have solid commercial awareness, confidence in communicating financial concepts to non-financial colleagues, and advanced Excel capability to interrogate and present complex data effectively. Experience in budgeting, forecasting, and business partnering is desirable, and familiarity with SAP systems would be advantageous, although the ability to quickly learn new systems is essential.

The role requires flexibility to attend sites inn the South East region as the business demands, with regular meetings at our West Byfleet office. Candidates must be located within a reasonable commute of West Byfleet to be considered for this role.

 Adaptability, responsiveness, and strong relationship management skills are vital to ensuring effective support across a dynamic and dispersed organisation.

What We Offer

• 6% employee matched pension contribution
• 25 days annual leave
• Single private medical cover
• Life assurance 2 x annual salary
• Company car/car allowance

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.