Purchasing Assurance Administrator

Purchasing Assurance Administrator
Location: AASC, Birchwood, Warrington, WA3 7PB
Working Hours: Full-time, 37.5 hours per week (Monday to Friday)
Hybrid Working: 3 month probation will be 5 days office based then the role will be Hybrid, 2 days home-based, 3 days office-based
Salary: £25,461.00 per annum + Excellent benefits

The key purpose of the Purchasing Assurance Administrator To support the purchasing function by ensuring the accuracy, integrity, and compliance of purchasing data. The role involves detailed analysis of procurement data to identify anomalies, inconsistencies, or risks, and escalating findings appropriately to ensure timely resolution and continuous improvement. The role also involves building strong working relationships with key stakeholders to support excellent service delivery across the contract and wider business.

Key Accountabilities:

• Data Scrutiny & Assurance
• Review and validate purchasing data for accuracy, completeness, and compliance with internal policies.
• Identify anomalies, trends, or irregularities in purchasing transactions and supplier data.
• Maintain audit trails and documentation for all data checks and investigations.
• Escalation & Reporting
• Escalate significant data issues or risks to the Purchasing Manager.
• Prepare reports and summaries for the Head of Business Support, highlighting key findings and recommendations.
• Support internal audits and compliance reviews with relevant data and insights.
• Stakeholder Engagement
• Build and maintain effective working relationships with internal and external stakeholders across the contract and wider business.
• Collaborate with stakeholders to ensure high standards of service delivery and continuous improvement in purchasing processes.
• Process Support
• Assist in the development and maintenance of purchasing assurance procedures and checklists.
• Collaborate with the wider purchasing team to improve data quality and process efficiency.
• System & Record Management
• Maintain accurate records in procurement systems, contract systems and databases.
• Support system updates and data cleansing activities as required.
• Ensure confidentiality and integrity of sensitive purchasing information.
• Other Duties
• Undertake any other reasonable duties or tasks as requested by the Purchasing Manager or Head of Business Support to support the effective operation of the purchasing function.

Knowledge and Skills:

• Excellent attention to detail and strong organisational skills.
• Ability to successfully engage and build effective working relationships with both internal and external stakeholders.
• Confident in communicating information and updates clearly across the contract.
• Demonstrates effective time management and the ability to manage and deliver multiple priorities, independently and to deadlines.
• Proficient in Microsoft Office, particularly Excel.
• Strong ICT skills and ability to work with data systems.
• Good communication and interpersonal skills, both written and verbal.
• Ability to travel within the regions and occasionally within the UK (a valid UK driver’s licence is essential)
• Security clearance at Counter Terrorism Check level and Criminal Record Bureau checks are required (the role is exempt from the Rehabilitation of Offenders Act 1974 and all offers of employment are subject to security clearance checks and approval by the Home Office)

Why Serco

A place you can make an impact - The nature of our business means you will do interesting work that matters – delivering essential services that touch people’s lives.

A place you can count on - Our diverse UK-wide operations offer unrivalled opportunities to learn and develop. You’ll be able to broaden your experience and apply your skills in new ways.

A place for you - We are a motivated team who will encourage you and help you to succeed within a supportive and safe culture.

What we offer

• Salary Band 6
• Pension – 6%
• Employee Assistance Programme
• Chance to contribute to innovation in the public services
• A company passionate about diversity and inclusion
• A Serco benefits portal offering a wide range of discounts for major high street brands in Retail, Leisure & Hospitality
• A safe and supportive culture
• A company passionate about diversity and inclusion

Choose Serco for the opportunity to work with a company that prioritizes the betterment of people's lives and the provision of quality accommodation for those in need.

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All Serco employees must ensure that their current line manager is aware of their application.  For confidential enquiries please contact MyHR. Serco are Disability Confident Leader employers and are committed to employing and retaining people with disabilities.  Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. For help with your application please contact 0345 010 4000.